The Purchasing Department procures, prepares and delivers quality materials and services at a reasonable cost to Polk County Public Schools' schools and learning centers.

The department strives to enhance the educational opportunities for students, provide courteous and expeditious service, perform its functions within the confines of local, state and federal rules and laws, as well as internal policies and procedures, and maintain and practice the highest possible ethical standards in all vendor relations.

The information contained on the Purchasing Department's web pages is being provided as a service to customers and the community. Due to its dynamic nature, Polk County Public Schools cannot guarantee the information is current or complete at all times, though every effort has been made to assure its accuracy at the time of posting.

Competitive Solicitations

All competitive solicitations require Adobe Acrobat Reader. PCPS distributes Invitations to Bid (ITB) and Requests for Proposals (RFP) through VendorLink distribution services. Visit VendorLink to access documents.

Please note: In order to view a document, you need to register with VendorLink.

To find a bid, go to www.myvendorlink.com and search for the solicitation number, or a keyword in the title.

Purchasing Publications and Policies

Vendors may contact the Purchasing Department at 863-534-0576 between 8:00 a.m. and 4:30 p.m. or email: [email protected] for additional information.

View Purchasing Publications and Policies

Michael Kragh
Senior Director - Purchasing and Printing
[email protected]

(863) 534-0576 ext 692

Vendor Information

Learn about the purchasing process by which the Polk County School Board acquires the necessary goods and services needed to efficiently operate the School District. 

On-Line Vendor Registration for Bid Notification (VendorLink)

The Purchasing Department has implemented a new online vendor registration system for bid notification called VendorLink. Vendors can view and download bid/proposal documents at no cost. Effective January 1, 2014, all new bid/proposal documents, Notices of Recommended Bid Award, and bid awards are posted at www.myvendorlink.com. All notifications are sent electronically via VendorLink. Visit www.myvendorlink.com and click on the “Register” tab at the top of the page to register today! 

Note: This registration does NOT include bid opportunities generated by the School Facilities Department for construction and maintenance related activities. To obtain more information on current bid opportunities for that area, visit Facilities and Operations Projects.

Vendor Guide

The purpose of the guide is to explain the purchasing process by which the Polk County School Board acquires the necessary goods and services needed to efficiently operate the school district. If you have any questions not answered in this guide, please call the Purchasing Department at 863-534-0576.

Purchasing Order Terms and Conditions

Jessica Lunsford Act

In compliance with the Jessica Lunsford Act, Polk County Public Schools is making every effort to ensure the well-being of our county’s precious children. Click the following link to learn how the Jessica Lunsford Act affects contractors.